SCA Compliance Software for Government Contractors
You let employees choose their benefits, credit what you pay toward the Health & Welfare obligation, and pay out any shortfall in cash or a retirement plan contribution. SimpleFringe is built for exactly that workflow: it finds every shortfall, helps you fix it, and keeps the proof a DOL auditor needs.
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See your compliance status at a glance
68% of Government Contractors Have SCA Violations
A GAO report found that most contractors struggle with SCA compliance. The rules change annually, and a single mistake triggers back-pay penalties from the DOL.
Spreadsheets Break
Hand-keyed hours, double-entered to catch typos, in a workbook built years ago. It works at 40 employees. It does not survive 150.
Terminations Won't Wait
Some states require final pay the same day an employee leaves. Every off-cycle departure forces a scramble to reconcile Health & Welfare outside your normal monthly run.
Audits Are Unforgiving
DOL auditors don't care how you track compliance, they care that the numbers are right. Back-pay liability covers every employee.
Sound familiar?
You run the reconciliation on the second check of the month. The Excel workbook was built years ago and it works, so it never gets replaced. You key the hours in by hand, then key them again to catch the typos. Terminations blow up the schedule because final pay won't wait for your monthly cycle. And every time a new contract gets close, you quietly wonder what this process looks like at three times the headcount.
SimpleFringe was built for you.
Meet Your H&W Obligation Your Way
Your SCA Health & Welfare obligation is a dollar figure, and there is more than one compliant way to meet it. Most providers bundle that compliance into an insurance plan you have to buy, whether or not your employees actually use it. SimpleFringe doesn't sell benefits. It makes sure the benefits you already provide add up to what you owe, per employee and per contract.
The right way for employees is the hard way for you
Letting each employee choose the benefits that fit their family, and paying out every dollar of the difference, is the model employees love and recruiters win with. It is also the hardest model to administer: per-employee variances, employer-paid portions only, proration across contracts, life-event changes mid-month. SimpleFringe exists so doing right by your people doesn't cost your ops team a week every month.
Meet the Obligation Your Way
Your own health plan, a retirement contribution, cash in lieu, or a mix. SimpleFringe calculates and tracks the obligation the same way for all of them.
No Plan to Buy, No Lock-In
SimpleFringe is a flat software tool, not a benefits vendor. You keep control of your fringe dollars and your plan design.
Works Alongside What You Have
Already using a TPA or insurer? SimpleFringe independently verifies the numbers are right, per employee and per contract, so nothing slips through.
Built for Contractors Who Manage Their Own Compliance
H&W Obligation Tracking
Automatically track Health & Welfare fringe benefit obligations across all your contracts.
Pro-Rated Benefits Calculator
Handle multi-contract employees with automatic pro-rating, the kind of complexity spreadsheets can't handle.
DOL Audit Preparation
Every compliance analysis is stored as a point-in-time snapshot with a full activity log, so you can show an auditor exactly what you knew and when. Amounts and hours are never written to the log itself.
Shortfall Remediation
When an employee comes up short, fix it and prove it. Record how each shortfall was resolved, whether a retirement plan contribution or cash-in-lieu, one employee at a time or all at once with bulk remediation, and export the shortfall list as a CSV for payroll.
Termination Payouts
Some states require final pay the same day. Run a final H&W reconciliation for a departing employee on demand: the final-stretch shortfall plus any outstanding prior shortfalls, in one payroll-ready number, with a built-in final-pay deadline reference for all 50 states and DC.
Retroactive Rate Catch-Up
Contracting Officer incorporated a Wage Determination revision months late? Recompute every affected period at the corrected rate and get exactly what is additionally owed per employee. Benefits already provided are credited, and past records are never rewritten.
Wage Determination Tracking
Track every Wage Determination and revision that applies to your contracts, with direct links to the source document on SAM.gov. Attach multiple determinations per contract at the revision your Contracting Officer actually incorporated, not just the newest one.
CSV Import with Validation
Bring hours and benefits over from your payroll and benefits systems. Every row is validated against the same rules as manual entry, and nothing commits until you confirm, so a bad row never corrupts a period. Prefer white-glove? Concierge onboarding is included.
Rate Change Alerts
Get notified when DOL publishes new SCA H&W rates so you can get ahead of your Contracting Officer on incorporating them.
Real Screens From SimpleFringe
Every screen below is the actual product, working on live demo data.
Pro-rating you can actually see
When an employee splits time across two contracts, SimpleFringe reconciles their benefits per contract line, automatically. No formulas to maintain, no manual apportionment.
Find every shortfall and fix it in one step
Remediate under-compliant employees one at a time or all at once. Record how each shortfall was provided, whether a retirement plan contribution or cash-in-lieu, close the period, and export the list for payroll.
Termination payouts, ready for final pay
Run a final H&W reconciliation for a departing employee on demand. The final-stretch shortfall plus any outstanding prior shortfalls come back as one payroll-ready number, with same-day final-pay deadlines for every state built in.
Retroactive rate catch-up, done right
When a Wage Determination revision lands late, recompute every affected period at the corrected rate and see exactly what is additionally owed per employee. Benefits already provided are credited, and past records are never rewritten.
Every Wage Determination, tracked to the source
Track each Wage Determination and revision that applies to your contracts, linked straight to the source document on SAM.gov. Attach it at the exact revision your Contracting Officer incorporated, not just the newest one.
Import your data without the risk
Bring hours and benefits over from your existing systems through a four-step wizard. Every row is validated against the same rules as manual entry, and nothing commits until you confirm, so a bad row never corrupts a period.
Just won an SCA-heavy contract?
The process that took 90 minutes a month at 40 employees does not survive 150 employees and weekly onboarding classes. High-attrition work means termination payouts in batches, not one at a time. Get your compliance system in place before the first onboarding wave, and run it parallel to your current process until you trust it.
Built to Hold Up Under Scrutiny
Contract rate histories
A full H&W rate history for every contract. If a rate is missing for a period, SimpleFringe refuses to run rather than silently compute zero.
Lockable periods
Close a period to lock it. Closed periods are read-only until you reopen them, so finalized numbers stay finalized.
Full activity log
An audit trail of every data change and compliance event. Dollar amounts and hours are never written to the log itself.
Frequently Asked Questions
What Wage Determinations does this work with?
SimpleFringe is designed to work with odd-numbered Wage Determinations, which cover the vast majority of service contracts. If you're working with standard SCA Wage Determinations, this tool will work for you.
How is this different from a spreadsheet?
SimpleFringe is purpose-built software that automatically calculates H&W obligations, pro-rates benefits for multi-contract employees, and gives you instant visibility into compliance status. Unlike spreadsheets, there are no formula errors, no version control headaches, and the software is always up to date with the latest DOL rates.
How do I get my data into SimpleFringe?
You can import data via CSV from your existing payroll and benefits systems. Every row is validated against the same rules as manual entry, and nothing commits until you confirm. For new customers, we also offer concierge onboarding, just send us your exports and we'll handle the setup for you.
Is this a replacement for a TPA?
SimpleFringe is a calculation and tracking tool, not a Third-Party Administrator. It helps you understand your H&W obligations and track compliance, but it doesn't administer benefits or file reports on your behalf. Think of it as the tool that helps you stay on top of compliance yourself, at a fraction of the cost of a TPA.
What size contractor is SimpleFringe built for?
The model matters more than the headcount. If you offer real benefits, credit what you pay toward the obligation, and true up the difference in cash or a retirement plan contribution, SimpleFringe is built for you, whether you have ten SCA employees or several hundred. If you force a single benefits package on everyone or pay the entire fringe as cash, a spreadsheet may be enough. And if a Health and Welfare trust or TPA is already handling everything and it's working, we'll tell you that too.
How is SimpleFringe different from an insurance or benefits provider?
Insurance carriers and benefit administrators sell you a plan and bundle SCA compliance into it. That works for some contractors, but the plan is not always the right fit, and it only helps if your employees actually use it. SimpleFringe is software, not a benefit plan. It calculates your exact Health & Welfare obligation and confirms you have met it, whether you provide benefits through your own health plan, a retirement contribution, cash in lieu, or a provider you already use. You keep control of how you comply.
Can I use this for multiple contracts?
Absolutely. SimpleFringe handles multiple Wage Determinations and multiple contracts, and it pro-rates benefits correctly when employees work on more than one contract, so you always see your complete compliance picture. A single contract can also carry multiple Wage Determinations for different localities or occupation groups, each attached at the specific revision your Contracting Officer incorporated.
What happens when an employee is under-compliant?
SimpleFringe flags every under-compliant employee on the dashboard with the exact shortfall. You remediate it, one employee at a time or all at once with bulk remediation, and record how it was provided, whether a retirement plan contribution or cash-in-lieu. The employee's status flips to Remediated and a point-in-time snapshot is preserved, so you can show an auditor exactly what happened and when.
Our prime contractor won't allow cash-in-lieu. Can we pay shortfalls into a retirement plan instead?
Yes. SimpleFringe treats the payout method as a per-remediation choice, not a system setting. You can pay shortfalls as cash on one contract and as retirement contributions on another, or switch methods when a prime or agency requires it, without changing anything about how the obligation is calculated.
How do you protect my data?
SimpleFringe's security controls are aligned with NIST SP 800-171 Rev 3 and designed to meet CMMC Level 2 requirements. In practice: AES-256 encryption at rest, TLS 1.3 in transit, 100% U.S.-based infrastructure, role-based access with phishing-resistant MFA, and audit logging on all data access. Every data change and compliance event is written to an audit trail, and dollar amounts and hours are never logged. Access is invitation-only with owner and member roles and per-company data isolation. We require a Data Privacy Agreement before any data changes hands, and we will never sell, share, or use your data for anything other than your compliance management.
How much does SimpleFringe cost?
A one-time implementation fee and a flat monthly fee. Not per employee, not per contract, so winning a big award doesn't triple your software bill. We're finalizing the exact numbers with our early adopters. Book a demo or email matt@simplefringe.com and we'll talk specifics.
Book a Demo of SimpleFringe
Pick a time that works for you. We will walk you through how SimpleFringe tracks your SCA Health & Welfare compliance across every contract you run.
Prefer email? Reach us at matt@simplefringe.com.